Executive Assistant to Managing Director

Our client is a multinational organization operating in Indonesia, currently seeking an experienced Executive Assistant to support the Managing Director and Leadership Team. This role will play an important part in ensuring effective executive coordination, communication, business follow-up, and support for key business initiatives.

• Manage and coordinate the Managing Director’s calendar, meetings, travel arrangements, and daily priorities.
• Organize Leadership Team meetings, including preparing agendas, documenting meeting outcomes, and following up on action items.
• Prepare and maintain executive presentations, reports, dashboards, and communication materials for the Managing Director and Leadership Team.
• Act as a key liaison between the Managing Director, Leadership Team, internal departments, and external stakeholders.
• Provide professional business support to multiple Directors across the organization.
• Monitor key business priorities and strategic initiatives, track progress, and provide regular updates to the Managing Director.
• Gather and summarize market trends, industry developments, competitor activities, and relevant business insights to support strategic decision-making.
• Handle sensitive and confidential information with a high level of professionalism and discretion.
• Support special projects and strategic business initiatives assigned by the Managing Director.
• Coordinate with internal and external stakeholders, including business partners, vendors, consultants, industry associations, and relevant government or regulatory representatives when required.
• Support the implementation of company policies, procedures, and Health, Safety & Environmental standards.

Key Requirements

• Bachelor's degree in Business Administration, Management, Communications, Economics, or a related field.
• Minimum 5–8 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or in a similar role supporting senior executives.
• Previous experience supporting a Managing Director, C-Suite executive, or senior leadership team.
• Experience working in a multinational organization.
• Strong experience in preparing executive presentations, leadership reports, dashboards, and business materials.
• Excellent calendar management, organization, planning, and follow-up skills.
• Assertive and confident communication style, with the ability to communicate effectively with senior-level stakeholders.
• Comfortable providing professional business support to multiple Directors (10+ Directors) across the organization.
• Strong stakeholder management and coordination skills across different levels of the organization.
• Excellent written and verbal communication skills in English and Bahasa Indonesia.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Excel, Teams, and Outlook.
• Strong analytical skills with the ability to interpret business information and market trends.
• High level of discretion and confidentiality when handling sensitive business information.
• Strong ability to manage multiple priorities in a fast-paced and dynamic environment.
• Willing to work on-site.
• Willing to relocate to Pleret, Pasuruan, if required by the business.
• Experience in project management, strategic planning, corporate governance, or business intelligence will be an advantage.

Career Development
This role offers an opportunity for long-term career development beyond executive support. Candidates with strong potential may be developed toward broader responsibilities in Office Management or Corporate Affairs

Working Arrangement

• Working Hours: Monday–Friday, 08:00–17:00
• Work Arrangement: On-site
• Location: Jakarta
• Future Relocation: Pasuruan, if required by the business

Apply Now
If you are an experienced Executive Assistant who enjoys working closely with senior leadership, has strong business acumen, and is looking for an opportunity to grow into a broader Office Management or Corporate Affairs role, we would love to hear from you.

Please apply directly or contact [email protected] for a confidential discussion.